Creating Personal Folders in Outlook

If you like to save a lot of your emails, then you should set up a personal folder on the machine you use most often to store those messages without taking up space in your email account. Personal folders save messages on the hard drive of a specific computer. They can help prevent those annoying messages saying your mailbox is full. To create a personal folder, just follow the steps below. (Make sure you are not in a new message when following the directions below.)

Directions for Outlook 2000

• Click on File, New, and choose Personal Folder. (It is at the bottom of the list.)
• Give the file a name, but do not change the location. I suggest using your username (e.g. ajohns). Then click Create.
• You can give your folder a name if you wish, but I recommend leaving it as personal folder so you know which one it is. You can also assign a password if you want. Or, just leave everything as is. Then click OK.
• Your personal folder will now appear in your folder list. You can add folders in your personal folder just like you did for your regular email. Just choose to put them in your personal folder instead of your mailbox. To move messages into your personal folder, just click and drag them to the folder.

Directions for Outlook 2003

• Click on File, New, and choose Outlook Data File.
• Select Office Outlook Personal Folders File (.pst), and click OK.
• Then follow the directions above, starting with the second bullet.