Creating Email Distribution Lists

This is a great way to create personalized distribution lists when you are consistently sending email to a specific group of people.

• Click on File on the main menu bar (not inside an email message), then New, and then Distribution List. (You may have to click on the arrow at the bottom of the list in order to see it.)
• Where it says Name: type a name for the group you are creating. (Ex: PD Committee)
• Click on Select Members... to add people who are in the global distribution list. (In other words they are part of the state system.) You can add as many as you like.
• To add folks who are not in the global distribution system (like parents), then click on Add New... Where it says Display Name, type the person's name. Where it says Email Address, type their complete address (ex: mom@aol.com) If you also want to add this person to your contacts list, then click the checkbox next to Contacts. Then click OK.
• Once you are finished adding names, click on Save and Close.
• Now when you are ready to send an email to this group, just open a new message, and type in the name of the group.  After a couple of seconds the name should be underlined, indicating that it works.  OR…click on To:, then change Global Address List to Contacts. (It is at the very bottom of the list.) You will then see your contacts and distribution list. Double click on the one you want, and then click OK.

If you have any questions, or problems just let me know. I would be happy to walk you through the process. This is a great way to make better use of your time when you have to send email to a group!