*If you click on the document and a permission window appears, click cancel.  If you don't see this window look at the task bar at the bottom of your screen for "Enter Network..." , click and cancel.

*Instead of clicking on worksheet, right click and choose "Save Target As" and download to your desktop or my documents.  Then choose Open.  You will then have a copy of this document on your hard drive and will not have to download the document each time.

1.  Right click on your desktop

2.  New

3.  Shortcut

4.  If the shortcut is to an Internet site, type in the web address.

5.  If you want the shortcut to open a program, Browse to find the exe file for that program.

6.  Next

7.  Type in the name for the shortcut icon

8.  Finish

Hint:  Try your shortcut to see if it works properly.  Especially if you plan for students to use the site for a work session.

Have you only been sending email by hitting the return button?  Need to start a new email to someone.

Make sure you have the toolbar you need by going to view, toolbar and make sure standard and format are chosen.  If you still don't see the tool bars, click and drag down on the tool bar to see if a toolbar unfolds from under a toolbar.

1. Click on NEW.  If you still can't find the NEW button, click on File, new, mail message.

2. You have different ways of entering the email address in the TO box.

         a. Type the address in the TO box.

OR

         b.  Click  on the TO button, the address book should open, type the persons last name, comma, space, first name.  The address will search for the name.  Make sure the name is in blue and click the TO button. After you have chosen all the names you want the email to go to, click ok.

OR

c. If you have Microsoft Outlook, type in the person's name and if the program finds the email address it will bold the name and underline it.  If it does not then try "b" above.

3.Type your message and click SEND.

1.  Click on Table at the top of the screen.

2.  Insert table

3. Choose the number of rows and columns desired.

4.  To see the grid lines, format, borders, then also select grid lines. (May also need to choose print grid lines in print setup.)

When you want all cells to have the same font, size and position, highlight the entire table and choose all the things you want the entire table to have.

Do the same as above

                or

Under Table or on the table tool bar choose the draw tool that looks like a pencil and literally draw the table like you want it to look.  If you want to evenly space the cells you can use the  "Distribute columns evenly" buttons on the tool bar after you highlight the cells you want distributed.  Click back on the pencil to change your cursor back to a regular cursor when you are finished drawing the table.

                or

Use the "insert table" icon on the standard tool bar.  When the window drops down choose the number of cells in the way you want them laid out. 

The gridlines, automatically show up in Word 2000.

1. Position mouse on top of picture.

2. Right click

3. Copy

4. Go to document where the picture (graphic)  is to be pasted

5. You have 3 different ways you can paste...choose 1 of the following that works best for you:

    a. Right click mouse and paste

    b. Click on the clipboard icon on the toolbar.  The sticky will say "Paste"

    c.  Keyboard short cut:  hold the ctrl button and hit the "V" key.

1. Format
2. Bullets and Numbering
3. Click on a bullet that you don’t want any more
4. Customize
5. Bullet
6. Choose a font style
7. Choose one of tiny squares to be your bullet (when you click on a square you can see it better)
8. When you find what you like then “OK” your way back out.

Rotate text in a cell in Excel

1. Select the cells in which you want to rotate text.

2. On the Format menu, click Cells, and then click the Alignment tab.

3. In the Orientation box, click a degree point, or drag the indicator to the angle you want.

4. To display text vertically from top to bottom, click the vertical Text box under Orientation.

   Instructions from Help in Excel 2000

Basic Graphing with Excel

1.      Type titles in column A

2.      Type numbers in column B

3.      If you need to make columns wider, place mouse on the line in between A and B until it changes to a line with arrows on each side.  Click and drag.

!    To make graphs

1.      Click in cell A1 and hold and drag over and down to include columns and cells that have information to be in the graph.  DO NOT INCLUDE EMPTY CELLS.

2.     
             Click on the Chart Wizard on the tool bar while the cells are highlighted. 

3.      Choose the type of graph you want to make (the bar graph is already chosen for you)

4.      Next, Next

5.      Look for the window that has the Title tab and enter titles

!    Title tells what the purpose of the graph

!    X axis names the labels across the bottom of the graph

!    Y axis names labels on the side

!    (Remember to capitalize titles)

6.      Next

7.      Finish

!    If you have more than one column of information

Say you want to make a graph of the information in Column C only

1.      Highlight info in Column A

2.      Hold the ctrl button while you highlight column C

3.      Follow step 2 through 5 above.

!    Printing

To print the graph

click on the white part of the graph to highlight it (look for handles (boxes) on each corner.

Then print as usual

!    To print the information

Do not highlight the graph and print as usual

!    To make graph look larger

1.      Click on graph to highlight (boxes on corners)

2.      Move mouse until it makes a double arrow on a handle (box) on the corner

3.      Click and hold to drag out to make larger.

!    To change colors of bars

1.      Click one time on the first bar (notice all bars now have a box inside them)

2.      Click one more time on the first bar (notice the first bar has handles all around it only)

3.      Double click on the first bar (the bar you have highlighted)

4.      Choose the color you want and click OK

5.      Double click on the next bar, choose color and click OK. 

6.      Do same for rest of the bars

!    You won’t need the color key on the side

1.      Click on the color key (look for handles (boxes) around the key

2.      Hit the delete button.

Format Styles

For young and old we usually like to make our titles on our word documents in a larger font size and sometimes even a different font style.  Also, in some feature articles that students are writing they may have sub headings as well.  There is a feature in word that helps you to change font size and style quickly and consistently for titles and sub headings throughout the piece.  Try creating Format Styles: 

• Type your headline and center.
• Format, style, give it a name such as “Title”, apply, ok.
• Now the box next to your font name probably says, “Title.” (if you don’t see this box check the >> at the end of the tool bar to drop down for more tool buttons.) Drop that box down and choose “normal”.  Notice it probably has a 12 font size.  This is usually the default font for word documents.  Change this style if you need by going to format, style and making necessary changes.

When you are ready to make the next headline, drop down the box that says normal and choose headline.  Notice it has other possibilities already made

Blackline Masters from Clipart

• Open Word

• Insert a clipart

• Right click on the clip art

• Edit Picture (this should open another window)

• Click on the picture and it will put handles around a section of the clip art. 

• At the bottom of the screen find the fill screen icon which looks like a paint bucket.  Choose white. 

• Click on the clip art to find another section, then click on the bucket which is already chosen for white.

• You will find there are several layers of colors in the clipart that need to be changed to white.

• Note:  If you choose "no fill" you will be erasing the black lines as well.

• When you have finished, go  to window at the top of the screen and choose the document you originally inserted the clipart.

Using the Sound Recorder

• First you must have a working microphone and speakers which might already be built in or they may need to be attached.

• To open sound recorder on a PC, you'll usually find it by going to

  1. Start

  2. Programs

  3. Accessories

  4. Entertainment

  5. Sound Recorder

• Click the red button and start speaking.  To stop, click the button with the black  g then choose the u to play back the file. 

• If you like the file then save it.  To create another sound file go to file, new.

To insert a sound file into a program such as Power Point, use insert, sound file, then browse to the folder you saved your sound files.

Comment Tool

   To add hidden comments to a Word document

• Insert

• Comment

• Type comment in box

• When you print you can choose to print the document with or without the comments.

Tracking Tool

To keep track of changes made.  Have students to use during Revision step of the writing process so has to evaluate changes made.  Or, use when more than one person is revising or editing a piece.

• Tools

• Track Changes

• When you print you can choose to print the document with or without the tracking notes.

• For tracking options go to Tools, Options, then the Track Changes options,

Saving Clipart

• Right click on the picture

• Choose "Save Target as"

• Find the folder where you want to save the picture.

• Change the name of the file if necessary.

• Save

Inserting Clipart (Including Front Page)

• Insert

• Picture

• From a file

• Find the folder where you saved the file. (in Front Page you have to click on the icon in the bottom right corner.

Creating .PST folders to Save emails While in Outlook

• File
• New (might need to wait for entire menu to drop down)
• Outlook data file
• OK (might have to wait a bit)
• Drop down “save in” tab and choose where you want the file to be placed.  For example, “My documents” on C drive if you want it on your computer’s hard drive or go to the Johnson network drive where teachers have folders.
• When you get to the window where you want to place the folder, click on the “NEW FOLDER” icon.  (Let the mouse glide over the icons to help you find it.)
• Name the folder
• OK
• Change the file name to what you just named the folder
• Save (or ok)
• Change name to the file name you just typed
• OK