Discarding Books from Your Collection and Database

Discarded books may be sent to Media Services as surplus materials. Under separate cover, send a printout, giving the titles and author of the books being discarded. Media Services is required to keep lists of library books being discarded by the schools.

Suggested procedure IF you are using Follett category report create the list: 
Before removing the MARC records of books you are discarding, create a category named "Discards".  No year date is needed because this category is will only hold copies long enough to get a hard copy of the items. 
Make sure any scans in the PHD are erased before beginning.  

If you are creating your discard list outside of Follett, you may choose to go directly to the deletion directions.

From this point forward you may do 
EITHER A or B

A.  Scan all books that you are discarding with the PHD after choosing inventory from the main menu of the PHD.  Upload the scans into the "Discards" category.  Cataloging > edit > Update copies via PHD > Assign category of Discards. Follow the screen directions from this point forward.  Print a Titles by Category  report (be sure to checkmark to get both the copies and categories so that you can mark a line through any copy that is not the discard category) in order to get the correct copies that you discarded.  This report does not have any copyright dates on it; however. In order to get that you will need to print a Bibliography Report by category.  This report however does not have how many copies you discarded but only the titles and the copyright dates.  You will need to work with both lists in order to get a report ready to send to Media Services and to get the numbers for the annual report.  Before erasing the scans in the PHD, use them to delete the MARC records from your database. Just make sure you have printed the bibliography report first.  Cataloging > edit > Delete copies via PHD.  Make sure you "checkmark" the box for 'Delete title when last copy deleted'.  Follow the screen prompts from there.

B.  In Cataloging > EDIT > Individual Update > choose to Assign the category  of discards.  Scan all items being discarded into the section called 'To Copy Barcode:'

BE SURE AND PRINT ALL REPORTS BEFORE DOING THE FOLLOWING!  

Again in Cataloging > Edit > delete copies by scanner.  You may choose now whether to delete copies with Transactions.  A transaction can be 'missing', 'lost', 'loaned out', or at the 'bindery.'

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