MAGAZINE & SUBSCRIPTION ORDERS
Come from OBJECT CODE #0642
Vendor Source Notes: Enter the Bid # 27-03
Vendors Source Notes: SHIP TO: Librarian's Name; School; and Address
Delivery reference should be to your library.
Arrangements have been made for Financial Services to route the magazine purchase orders to Karen Goocey for checking and postal mailing.
You will know the PO is in the mail because Media Services will send the gold copy of Purchase Order to the librarian for future reference.
Karen Goocey will handle invoices and payment to companies after the order has been filled.
LIBRARY BOOK ORDERS
Come out of OBJECT CODE #0641
Send the attached list of books you are selecting sorted in alphabetical order by author to Karen Goocey at Media Services. An "Information Check Sheet" needs to be sent along with attached lists to ensure proper processing of MARC records.
If your total book order is for books which you have Accelerated Reader or Reading Counts tests, add a note to the PO which says to include either Accelerated Reader or Reading Counts information on the MARC records.
Be sure and use the correct MUNIS vendor number to order from the correct company.
Add shipping and handling charges on your PO when this is not free to keep the order total going over the budget amount.
Vendor Source Notes: Enter the Bid Number - # 35-02 for PreBound Jobbers or #34-02 for Library Books
Vendors Source Notes: SHIP TO: DNM (DO NOT MAIL) This is telling Financial Services to NOT mail the purchase order but to send it to Media Services for Karen Goocey to check and attach the list of books that you sent to her. She will do the postal mailing or faxing.
In
the VENDOR SOURCE NOTES: enter
ship to:
Media Services
Fayette County Public Schools
460 Springhill Drive
Lexington, Kentucky 40503
Delivery reference should be to your library
If you fail to ship to: DNM, the white the purchase order will be returned to the location that you entered in ship to. It will not be mailed to the company automatically because it must have the attached book list first.
You will know the PO is in the mail because Media Services will send the gold copy of Purchase Order to the librarian for future reference.
Karen Goocey will handle invoices and payment to companies after the order has been filled.
AV ORDERS
Come out of OBJECT CODE #0645
If there is an attached list of items you are selecting, send it to Karen Goocey at Media Services.
Be sure and use the correct MUNIS vendor number to order from the correct company.
Vendor Source Notes: Enter the Bid Number - # 36-02
In the SHIP TO: DNM (DO NOT MAIL) This is telling Financial Services to NOT mail the purchase order but to send it to Media Services for Karen Goocey to check and attach the list of items that you sent to her. She will do the postal mailing or faxing.
In the VENDOR SOURCE NOTES:
enter ship to:
Media Services
Fayette County Public Schools
460 Springhill Drive
Lexington, Kentucky 40503
Delivery reference should be to your library.
Add shipping and handling charges on your PO when this is not free to keep the order total from going over the budget amount.
If you fail to ship to: DNM, the white the purchase order will be returned to the location that you entered in ship to. It will not be mailed to the company automatically because it must have the attached list first.
If you were able to put all the items you are ordering on the PO, you may decide to have the PO returned to you by putting your name and school in the ship to: space. If you do this, you will be responsible for checking the PO and sending it in the postal mail or faxing and making sure it gets paid..
You will know the PO is in the mail because Media Services will send the gold copy of Purchase Order to the librarian for future reference.
Karen Goocey will handle invoices and payment to companies after the order has been filled.
Media
Services is the only department allowed to have 'see attached list' written
on the purchase order. If the order does not go through Media
Services, every item will need to be put as a line item on the PO.
_____________________________________________________________________________________
Contact bhardy@fayette.k12.ky.us
with comments/questions regarding this site.
Contents of this web site are intended to be used for the
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