Media Services

 a division of 
FCPS Department of Educational & Administrative Technology
The purpose of Media Services in keeping with the mission of Fayette County Public Schools is to provide people power, guidelines, and know-how to design excellent school library media programs that will help boost student achievement and to provide quality resources for teachers and staff. 

 

 

 

 

 

 

 

Library Resource Processing
Processing Services     Cataloging Information

Processing Services
Media Services provides the following processing services for all FCPS Libraries.             

*  Vendor orders are our first priority.  Please include the information checksheet with each attached list.
a.  Media Services fully processes books and/or audiovisual materials.  Processing includes a full MARC Record in your database and complete labeling of media with school name, barcodes and call number labels. 
b.  Media Services processes purchase orders and invoices, working with the FCPS business office.
c.  Media Services is a liaison between the vendor and the school to request credit and/or replacements for all damaged items.
*  New resources sent by the Library Media Specialist from schools without paid clerical assistance will also be fully processed.  Please include the information checksheet in the box with items you send for processing.  
a.  Items checked in the union database will receive second priority.
b.  Items not checked in the union will receive third and last priority.
*  Media Services updates brief MARC records to full MARC records.
*  Media Services adds MARC records to the Union per a Librarian’s request.  E-mail Candy Zaluski to make this request.
*  Media Services prints copy barcodes and spine labels per a Librarian’s request.

 

 

 

 

 

 

 

 

 

 

Cataloging Information

All Fayette County Libraries are automated and use a machine-readable format (MARC 21) for cataloging print, non-print and equipment.  “Machine-readable” means that a computer can read and interpret the data in the cataloging or bibliographic record.  Using MARC enables libraries to acquire cataloging data that is predictable and reliable. All librarians need to have knowledge of MARC format before cataloging items into the database.   

Fayette County has a union catalog.  This helps provide schools access to full MARC records.  It also prevents duplication of work & allows libraries to better share bibliographic resources.   It also enables libraries to make use of commercially available library automation systems to manage library operations. 

A new standard for cataloging was developed in July of 2002.  The FCPS Cataloging Standards document is printable if your workstation can read .pdf files.

Dewey Decimal Classification is the system used by FCPS to assign call numbers to all media.

Fayette County uses cutter letters instead of cutter numbers when assigning call numbers to books.  The first three letters of the author’s last name is used, for cataloging all materials, except for individual biography (921) and Everybody books (E).  Individual biographies are assigned a call number of 921 and the first three letters of the biographee’s last name.   Everybody books are assigned a call number of E and the first letter of the author’s last name.

When cataloging reference and professional books, the letter R is used at the head of the call number to denote “reference” and the letter P is used to designate professional books.  Audio visual materials must be headed by a media symbol, from the list included in Follett Cataloging. 

Sears List of Subject Headings is the preferred cataloging tool used by FCPS to assign subject headings to all media.  If there are subjects which the LMS wants to use and they are not Sears subject headings, then add those subjects as “See references” or "Authority" records.   

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