Tip of the Week
For those of you who missed them the first time around, here are the weekly tips I send out via email.
Hit the Refresh or Reload button to see any new updates to this page.
If you have an idea of a tip that you'd like to learn, let me know and I'll be glad to add it to my list!
Tech Tip #1--Setting your email to require a password
If you want to secure your email to where it requires a password to get into the email, follow these steps (for Word 2000):
· Right click on the Outlook icon.
· Select Properties
· Click Show Profiles
· Highlight your name and click Properties
· Click properties again
· Click the Advanced tab
· Under Logon Network Security, select None
· Then OK, OK and Close.
It will now bring up a box for username, domain and password whenever you open your email. Remember your domain is FAYETTE!
For Word 2003 follow these directions:
Click the Mail Setup tab
Click the Email Accounts Button
Make sure that View or Change an existing account is selected
Highlight your account (if there is only one called Microsoft Exchange Server, choose that)
Click Change (you should then see your name)
Click the More Settings button
Select the Security tab
Check the box next to Always prompt for username and password.
Then OK your way back to your email.
Tech Tip #2--Putting a signature on your email
If you would like to add an autosignature to all of your email messages (like the one I have below) follow these simple steps:
You might want to send yourself an email as a practice run to see if it shows up and looks the way you want it to. You can always go back in and edit it.
Tech Tip #3--Changing your
This week's tip is how to change your
login password. It is important that you change your password from time to time
and never give it out to other people. Treat it like you would your PIN number
for your debit card. Here is how to change your password
using Windows 95
This week's tip is how to change your login password. It is important that you change your password from time to time and never give it out to other people. Treat it like you would your PIN number for your debit card.
Here is how to change your password using Windows 95
To change it on Windows 2000 see below:
Tech Tip #4--Sending a blind carbon copy in email
If you have need to cc someone on an email that you are sending, but you don't want others receiving the email to know that this other person will be getting it to, you can BCC them. BCC stands for Blind Carbon Copy.
This also comes in handy when you are emailing class news out to parents, but you don't want all of the parent's email addresses showing for everyone to see. Put them all in the BCC field
The question I've had before when doing this was that if someone were to reply to all, would it go to the people that were BCC'ed? And the answer is no. Your recipients can only reply to you and those who are in the TO or CC field, but not to anyone who was Blind Carbon Copied.
Tech Tip #5--Moving clip art around in Word
Sometimes when you insert clipart or other graphics in Word it will put the clipart on a line all by itself or move the text around and leave lots of space around the graphic. It also keeps the clipart on one side of the document and doesn't let you move it around in the text. To take care of this situation, follow these steps below:
What this does is format the picture to allow text to fit around it. So you can move the picture throughout the document and the text will fit around the square that the picture is in.
Tech Tip #6--Customizing your toolbar in Office programs
Are there features that you use often in Word that don't have a button on your toolbar? It used to bother me that there was no button to double space documents on the student computers in the lab. That's when I discovered that I could add one. Here's how you can add your own buttons to any toolbar in Word, Excel, or other MS Office programs.
You can add as many new ones as you like. Also you can move your toolbars by clicking on the gray bar that gives you the four directional arrows when you put your cursor over it. Just click and drag to move it around.
Tech Tip #7--Attaching a file to an email message
Want to be able to send out that homework sheet to a parent of a student that's missed school? This week's tip is how to attach a document or file to an email message.
Tech Tip #8--Adding an email address to your Contacts in Outlook
Good morning! This week the tip tells you how to add an address to your contacts (similar to your personal address book) in Outlook.
Now when you want to email that person, you can either type their name (just like you entered it in the Full Name box) in the To box or you can go into your address book and find Contacts and highlight their name. When you see their name underlined in the To box, you know that it has found their address and will send the message to them.
Tech Tip #9--Setting up folders in your email
This week's tip is on setting up folders in Outlook to organize your email. There are a few ways you can do this...
Tech Tip #10--Copy and Paste up to 12 Pieces of Information at Once
If you're constantly copying text and data between different Office programs, here's a way to save time by copying multiple items at once.
For example, you can copy a chart in Excel, switch to PowerPoint and copy a bulleted list, switch to Internet Explorer and copy a page of text, and then switch to Word and paste the collection of copied items into your document.
Tech Tip #11 -- Setting up groups in your email address book
week my tip leads you through setting up an email group in your contacts in
Outlook. It's known as a Personal
Tech Tip #12--Organizing your My Documents folder
Is your My Documents folders getting so full that it's hard to find the document you are looking for? Then maybe it's time you start using folders to organize things. It's very easy to do and works for any location on your computer, not just My Documents.
Create as many folders as you need. You can even open the folders you've made and make folders inside those folders. This will make it much easier to find things when you need them.
And now when you are in Word and you are saving a document, you will see the folders in My Documents and you can open them to save the file in the appropriate place!
Tech Tip #13--Organizing your email with color
Tech Tip #7A
Have you ever wished that you knew which of your many emails were being sent just to you and nobody else? (If it's sent just to you, then there's a real good chance somebody is waiting on you to respond. If it's sent to lots of people, they may or may not be waiting on you for a response.) If so, there is a way to flag those emails with color. Here's the idea: Messages that are sent where you are the only recipient can be shown in RED (or any color you choose) while messages that go to more than one person are shown in BLACK. Here's how to do it:
Tech Tip #7B
You can also mark emails from a certain sender with color as well. It works with addresses within and outside of the state email network. Here's how:
Have fun playing with colors and managing your time in email better.
Tech Tip #14--Selecting a single word or paragraph quickly in Word
When you are working in Microsoft Word, you can select a single word in your document by double-clicking it. You can select a paragraph by triple-clicking anywhere in the paragraph. This can be useful when you are cutting and pasting, or if you want the spell check a single word or paragraph.
Tech Tip #15--Excel tips
I've had a couple of requests for some Excel tips, so I'm going to throw them all in one message!
How to print (or not print) the ABC's and 123's on the worksheet?
With your spreadsheet open...
How can I change the font size,
color, etc for the whole page?
How can I uniformly change the width of columns or height of cells?
How can I adjust all columns to
fit the contents of the cells?
Tech Tip #16--Accessing webmail from home
Did you know that you can access your school email from home? Here's how:
Just a couple of things to know.
If you have any questions or need help with webmail, let me know!
Tech Tip #17--Using the Insert Key to Paste
I've had dozens of students notice at some point in typing a paper in Word that as they try to insert a phrase into the paragraph they've already typed, it replaces what they've typed instead of inserting it. The easy solution is that they need to hit the Insert Key on the keyboard to change it from Overstrike to Insert. Then they will be able to insert as needed.
However, did you know there is an easy way to keep this from happening again? Read on!
Now with Word 2000 we have a way to disable the Insert key (instead of using it to toggle to the Overstrike mode) and make it useful for something else. Word lets you program the Insert key to paste (or "insert") the contents of the clipboard--in other words, use the Insert key as a shortcut for the Paste command. Here's how to do it:
Now you won't hear the kids complaining that the computer is eating their words!
Tech Tip #18--Inserting Symbols in Word
Have you ever needed to type a degree symbol after a temperature? Or needed an accent mark over your e? Or wanted to type a foreign word with the proper letters that we don't have in our alphabet?
When you are typing in Word, inserting symbols is easy. There are a couple of ways you can do it:
Tech Tip #19--Displaying Margins and Replacing Text in Word
Displaying the margins in Word
Would you like to see the margins when you type in Word? You can display your margins right on the page, as follows: - Choose View + Page Layout to display your page in Layout view.
Stop wasting keystrokes
All the typing you do in your lifetime can add up (just ask those of us who suffer from repetitive motion problems). You can stop wasting unnecessary keystrokes when you want to replace text with new text.
To replace text in Word (and in just about every other Windows application, truth be told), all you have to do is the following:
Word magically deletes the selected text and replaces it with your new text.
Tech Tip #20--Sorting your email in Outlook
Usually email is set up to sort by the date/time it is received. But occasionally a stray click may change the way your email is sorted. Do you want to know how to get it back to the way it used to be? Here's how!
If you click on the field title (i.e. From, Subject, Received) at the top of your email list it will sort by that field. For example, if you want to sort by who it's from, click on the From field. If you want to sort by Subject click on that. And if you want to sort by how it's received (the default) click on the Received field heading. You may have to click twice because it can sort by ascending date or descending date.
What if one of those fields is missing? Perhaps a stray click took away the From field so that you no longer see who your mail is from.
Tech Tip #21--Click and Type feature of Word 2000
Word 2000 has a Click and Type feature. This feature allows you to double-click your mouse in any open area of your document (where there is not text), and begin typing right away. It only works when you are in Print Layout or Web Layout view.
You can tell if Click and Type is active by how the mouse pointer behaves on screen. If the mouse pointer, when moving within the document window, looks like a simple I-beam insertion pointer, then Click and Type is not turned on. If, instead, it looks like an I-beam with some horizontal lines near by, then Click and Type is active and ready. These lines indicate the formatting of the text that you can insert. There are four possibilities:
Remember that Click and Type only works if you are viewing your document in Print Layout view or in Web Layout view.
If you don't like or don't use the Click and Type and want to turn it off, follow these steps:
Tech Tip #22--Cleaning out your email box
Today's tip deals with keeping your email inbox cleaned out. (You can find other helpful email hints on our intranet page at http://intranet.fcps.net/EdTechnology/email.asp)
Have you received a message from the System Administrator telling you that your inbox has exceeded it's size limit? If so there are a couple of quick easy ways to make more room.
If you have lots of messages that you want to keep, but they are taking up too much room, you can create personal folders for yourself that will allow you to save messages on your hard drive so that they won't take up room on the server. To learn how to do this, visit my web page http://teach.fcps.net/trt10/tips.htm and go to the Personal Folders link.
Tech Tip #23--Quickly see if a Read Receipt is requested
like to know if people have requested read receipts on e-mail messages they've
sent me. Here's how you can customize your Outlook Inbox so you can see at
a glance which messages have read receipts attached: Open
your Outlook Inbox, and on the View menu, point to Toolbars
and click Advanced to show the Advanced toolbar. On
the Advanced toolbar, click Field Chooser. In
the Field Chooser drop-down box, select All Mail Fields. Scroll
down until you see Receipt Requested. Click
Receipt Requested and drag it onto the column heading in your Inbox.
The double red arrows indicate where the column will be placed when you
release the mouse. Close
the Field Chooser box. Now
you'll see a new column in your Inbox with the label Receipt Requested
that will have a Yes in it when the message has a read receipt request
attached or a No if it does not.
I like to know if people have requested read receipts on e-mail messages they've sent me. Here's how you can customize your Outlook Inbox so you can see at a glance which messages have read receipts attached:
Open your Outlook Inbox, and on the View menu, point to Toolbars and click Advanced to show the Advanced toolbar.
On the Advanced toolbar, click Field Chooser.
In the Field Chooser drop-down box, select All Mail Fields.
Scroll down until you see Receipt Requested.
Click Receipt Requested and drag it onto the column heading in your Inbox. The double red arrows indicate where the column will be placed when you release the mouse.
Close the Field Chooser box.
Now you'll see a new column in your Inbox with the label Receipt Requested that will have a Yes in it when the message has a read receipt request attached or a No if it does not.
Tech Tip #24--Freezing Rows, Printing Headers in Excel
Have you ever created a chart or table in Excel and you want the first row with the header information (like Name, Address, Phone number, etc.) to stay visible while you scroll through the pages and pages of entries in your spreadsheet? This is easily done by freezing the row(s).
Now what if you want that row to print at the top of every page? That won't happen if you just freeze the panes as we did above, but you can do this easily by doing the following.
These same directions can be followed to select Columns to freeze or repeat in printing.
Tech Tip #25--Automatically spacing after sentences in Word
In Word 2000 you can set your spelling and grammar check to automatically check that you have one space after ending punctuation, or two spaces. The default is set to not check the spaces at all. Here's how you set it:
If you have it set to two spaces and you only type one, the green line (indicating a grammatical error) will show up in that place and when you do a spelling and grammar check, it will suggest that you add another space.
Tech Tip #26--Recovering deleted items and recalling sent messages in Outlook
There are two common mistakes I think everyone makes when using email: deleting a message that you needed to keep and immediately wishing you could get back the message you just sent. Today's tip will help you correct both of these.
Recovering deleted items
The items will be returned to your Deleted Items folder, and then you can move them to other folders.
Some items may no longer be recoverable if it is past the amount of time that deleted items can be stored on the server.
Recalling sent messages
Tech Tip #27--Changing the homepage and organizing links in IE
When you open Internet Explorer, do you have a web page coming up first that you wish you could change? Here's how you do it:
Have you saved so many links in your Favorites in Internet Explorer that you can never find the ones you want? You can organize these into folders that will make finding the ones you want easier.
Tech Tip #28--Changing all CAPS to lowercase
It happens all the time--a student types a portfolio piece in ALL CAPS and they need to change it. Well, here's how you can change it without having to retype it. There are two ways to do it:
With the keyboard:
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