Volume 2, Number 7
March, 2002

Content Guide:
Suitable for elementary school students Elementary School
Suitable for middle school students Middle School
Suitable for high school students High School
 General tips for teachers General

Technology Applied
Into the Classroom
STLP News
Through a Student's Eyes
Assistive Technology
The Web
Red-Hot Links
Literacy On Line
Tech Help
Tips from the Pros
Training Schedule at the Ambrose Lab
Staff profiles
Miscellaneous
"The network is down . . . " (humor)
The TIPS Archives

Instructional Technology Home Page
Fayette County Public Schools home page

Editor: Jeffrey L. Jones,
District TRT jjones@fayette.k12.ky.us

This website is intended for the instructional use of students and staff of Fayette County Public Schools

Tips on this page:
General tips for teachers Mark's Corner: From the Office Expert
General tips for teachers School Communication Through An Intranet   
General tips for teachers Morphing in Hyperstudio   
General tips for teachers Mimio - from Whiteboard to Computer


 

 

Tips from the Ambrose Office Expert

 

Outlook Hints

 

Schedule E-mail Responses in Your Outlook Calendar

If you receive an e-mail message in Outlook and you don't have time to respond to it immediately, you can easily add it to your calendar and schedule a block of time when you will be able to reply.

  1. Drag the message from your Inbox onto the Calendar icon on the Outlook Bar or onto your Calendar folder. This will create a new appointment item.
  2. Enter the date and time you want to reply and specify any additional options you want. (The body of the e-mail message is automatically added to the appointment.)
  3. Click Save and Close to add the appointment to your calendar.
    Outlook will automatically notify you when it is time to respond to that e-mail.

Forward an Outlook Contact to Someone Else

If you have contacts stored in Outlook that you'd like to send to other people, it couldn't be easier. Just go to your Contacts folder, right-click on the contact you want to send, and then click Forward. A brand-new e-mail message will be created with that contact included as an attachment. Just enter the e-mail address of the people you want to forward it to and click Send.

When the recipients receive the contact, all they have to do is to drag the attachment onto either the Contacts icon in the Outlook Shortcuts bar or onto the Contacts folder in the folder list; it will be added automatically to their contacts list.

View Your Inbox and Calendar Simultaneously

In my job, I use both my Outlook Inbox and Calendar constantly. Instead of clicking back and forth between them, I open them side by side on my screen.

 
  1. Quit all other programs.
  2. Click Inbox on the Folder List to open it. (If the Folder List is not displayed, click Folder List on the View menu.)
  3. Right-click Calendar on the Folder List, and then click Open in New Window on the shortcut menu.
  4. Right-click an empty area of the Windows taskbar, and then click Tile Windows Vertically on the shortcut menu. Or resize the Calendar and Inbox so they can fit side by side on your screen.

Now you can view both easily. 

When you are done for the day, quit Outlook by clicking Exit on the File menu. This way, your settings are saved, and the next time you open Outlook, the windows will open side by side.

 
 Submitted by Mark DiMascio

School Communication through an Intranet

How to construct your own school Intranet (courtesy of Amy Ford):
Word2000
PDF
Intranets are just like ordinary websites, except that they aren't public. Access is restricted to a specific audience, in this case, the staff of a school, making them a good way to communicate within a school. 

From Stonewall Elementary Principal Ed McCaw: " Stonewall has developed an extensive intranet on which we have put useful school information for our teachers and staff. It is not a real intranet in the usual sense of the word. It all resides on a section of our server to which everyone [at Stonewall] has access. Only the STC and the principal have editing rights. On our intranet, you will find such things as 

  • competency assurance documents, 
  • consolidated plan, 
  • master schedule, 
  • phone numbers, 
  • SBDM information (policies, minutes of meeting, committee meeting minutes), 
  • PTA information, 

and much more. 

"The beauty of our intranet is that when information changes, we just change it on the intranet using Front Page and then everyone has it without using any paper. On our recent SACS review, our intranet was cited as an innovation that needed to be copied from school to school. We gave a short demonstration to the STC's. If you are interested in it, please feel free to contact Ed McCaw, Amy Ford, or Janie Fields at Stonewall and we will be glad to set up a time for you to see it."

See your school STC to have this capability added to your network, and Maggie Wilson for support in constructing your Intranet.

 Submitted by Ed McCaw and Amy Ford
Morphing with HyperStudio

There is a morphing program on the HyperStudio 4.0 CD. It isn't anything fancy but could be used in the elementary school very easily! You have to actually look on the CD and install it separately from HyperStudio. The directions to use the program are available from the HyperStudio website or by clicking here (Right-click and select "Save as..." if you want to save the instructions locally). Below is an example using this program - a morph in which a person changes into a butterfly, then into another person.


Unable to play? Instructions on installing RealPlayer 8 are linked below

To see this animation, you will need to install the current version of  RealPlayer.
Submitted by Janyl Humlong
Mimio - From Whiteboard to Computer

What's a "mimio?" It's a simple piece of equipment that attaches to a whiteboard or flip chart, and has one single connection to a computer. It's fun and easy to use, and can be a real asset to a classroom or meeting.

The standard "mimio" attaches to a white board, while "mimio" Flip Chart attaches to any size flip chart. Some of the features of the "mimio" include:

  • Use as a SmartBoard when connected to an LCD projector
  • Recording writing /drawings on a white board or flip chart to a computer 
  • Prints information from a touch of a button at the white board or flip chart 
  • The "mimio" talks to you to confirm information such as printing, page numbers, and etc. 
  • "mimio" is quite affordable and easy to use for children or adults. 
  • MOST MPORTANT: "mimio" prints exactly what is written on the white board or flip chart. 
    • For young or disabled learners, nothing is lost in the transfer of information from large group presentation to individual pages! 
    •  For older students or for meetings, individuals have the printed information exactly and immediately. 

For more information, contact your district Technology Resource Teacher (T.R.T.). Your district T. R. T. has access to this wonderful little gadget, and can demonstrate the "mimio" for you. A number of schools have bought these amazing machines and are already using them for a variety of learning experiences. This little gizmo sure makes learning and meetings more effective and interesting!

 Submitted by Barbara Barr