TIPS Volume 3, No. 6
February, 2003

     Grade Level Key 
     = Elem, = Middle
     = High, = Teachers

Tips from the Ambrose Office Expert

1. To draw a line that is perfectly horizontal or vertical

Depress the Shift key while dragging to create your line.

2. To draw a perfect square

Depress the Shift key while dragging to create your square.

3. To draw a perfect circle

Depress the Shift key while dragging to create your circle.

4. To quickly access the Slide Master

Click on the Slide View icon (at the Lower left of the screen), while depressing the Shift key (it will show Slide Master View instead of Slide View).

5. To cycle through all the objects on a page

Press the Escape key first to de-select any object that may be correctly selected. Then repeatedly press the Tab key to cycle round all the objects on the current page.

7. To select more that one object at a time

Select the first object, then while depressing the Shift key select the other objects that you wish to select.  (You may also draw a box around the objects using the mouse pointer)

8. To quickly format an AutoShape

Double click on the AutoShape.

 

9. To set the default formatting for title or slide body text

Press the Shift key and click on the Slide View icon (bottom-left of the screen). Make changes as required to the title or body text. Click on the Slide View icon. Save the file.  (Changes made to the Slide Master automatically change the default setting)  

 

10. To set the default text style: 

Click on the Format drop down menu and select the Font command. Make changes as required to the font settings (below) and click on the OK button. 

11. To create a new design template

Click on the File drop down menu, select New and then select the Design Template tab. Select an existing design template that most closely matches what you wish to achieve. Make changes to the slide master as required. Then save the file as a template using the SaveAs command to save the file as a dot file.

12. To preview a presentation in black and white

Click on the Grayscale Preview icon.

    

13. To quickly ungroup a grouped object.

Right click on the grouped object and select the Un-group command.

 

14. To quickly send to the back or bring forward an object

Right click on the object and select the required command (Order, then Send to Back).

   

15. To copy a slide (including the Slide Master content) to the Clipboard

Switch to Slide Sorter view, select the slide that you wish to copy to the Clipboard and then press Ctrl+C.

16. To embed TrueType fonts that that your presentation will display the current font even when used on a different PC that does not have the fonts you have used installed locally

Create you presentation as normal. Click on the SaveAs command. From within the SaveAs dialog box, click on the Tools icon drop down menu. Select the Embed TrueType fonts command.

17. To insert the copyright symbol

To insert the copyright © symbol, enter (c) 
To insert the Trademark ™ symbol enter (tm) 
To insert the registered ® symbol enter (r)

©  ™  ®